# Signed agreement and city decisions

Needles / Flock · Public request template

Check the dates, jurisdiction and existing request status, then add a reply address before sending. Use the subject and body below the divider.

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Subject: Public records request — Resolution 2024-41 and Needles ALPR procurement

Hello Ms. Clark,

Under the California Public Records Act, please send electronic copies of records for Needles' Flock or other ALPR procurement associated with Resolution 2024-41, North K Street bridge and East Broadway / Highway 95 South.

Please cover January 1, 2024 through receipt of this request, including earlier agreements or policies still in effect:

1. The signed resolution, final minutes and recorded vote for October 22, 2024, item 9, and later authorizations.
2. Executed contracts, order forms, scopes of work, quotes, amendments and renewals, including activation dates, current terms, termination provisions and notice deadlines.
3. Purchase orders, invoices, payments and grant records showing funding sources and spending restrictions.
4. Camera inventories, deployment plans, installation/acceptance, service and removal records, and right-of-way or pole approvals. Include vendor, count, general locations and responsible agencies where recorded.
5. Current and superseded usage, privacy, retention and sharing policies or agreements; records identifying system control and contract administration.
6. Delegations, City/County agreements, staff reports, meeting notices and public review records concerning authority over retention, sharing, expansion, renewal or termination.
7. Implementation correspondence or reports addressing retention, plus nonprivileged compliance, decommissioning and deletion records. The 2024 quote lists 365 days; Sheriff Manual section 2.455.30 (June 4, 2026) describes two years for server-downloaded data. Please include records showing how these provisions apply or were superseded; they may concern different copies.

Please prioritize the executed agreement, activation date and notice provisions. I'm requesting existing administrative records, not individual plate scans, travel histories, credentials or a new analysis.

Please provide records in their existing electronic formats, release nonexempt portions and identify the legal basis for any withholding. If a category has no responsive records, please say so. Contact me if clarification or another custodian is needed.

Rolling production and an estimated production date would help. Please notify me before any charges; no fees or paid work are authorized.

Thank you,
[Requester name, optional]
[Reply address chosen for this request]